Personal Information Protection Policy
Deeply aware of its social responsibility to handle personal information (information that can be used to identify specific individuals) in an appropriate manner, Umi Co., Ltd. is committed to manage personal information in an appropriate manner in accordance with the Act on the Protection of Personal Information and other relevant laws, regulations and guidelines regarding the protection of personal information.
In accordance with our Code of Ethics, we have established this policy, established a personal information management system and take responsible actions as a corporation.
We will specify the purpose of use of personal information to the best extent that we are able and handle it appropriately within the scope necessary to achieve that purpose.
In addition, personal information provided by a contractor in connection with the commissioning of business will be used only to the degree necessary to achieve the purpose of the contract with the contractor.
Personal information will be acquired in a lawful and appropriate manner.
Except in cases that should be treated as exceptions by law, the purpose of use will be declared in advance, notified or announced promptly after acquisition.
In handling personal information, we will strive to ensure that the provider of the information will be appropriately involved.
We will strive to keep the content as accurate and up to date as possible within the scope of the purpose of use.
Personal information will not be provided to third parties without the prior consent of the individual.
In addition, we will comply with requests from individuals to disclose or amend their personal data in our possession.
In managing personal information, we will strive to prevent loss, damage, falsification, leakage, and unauthorized access.
In addition, we will endeavor to take necessary and appropriate measures for security management.
We will respond to complaints regarding the protection of personal information in a prompt and appropriate manner, and will strive to establish an internal system for this purpose.
We will review and continuously improve our compliance programs, including internal rules regarding the protection of personal information.
Umi Co., Ltd.
Umi Mizuguchi, President & Representative Director
Enacted and enforced on June 09, 2010
Revised on March 19, 2021
Personal Information Management
1 Personal Information
Personal information refers to information about a living individual that can be used to identify the specific individual by name, address, telephone number, email address, school name or other description that constitutes such information.
2 Purpose of Collection of Personal Information
Personal information collected will be used for the following purposes.
(1) Personal information obtained from Users
・ To provide services (execution of contracted work, delivery, return of information materials and management of customer information)
・ To distribute and send communications (email, direct mail, various notices, etc.) related to the use of the service
・ To provide information on services and information on business activities
・ To improve services by providing, reviewing and recording customer support and follow-up services
・ For research, study, planning, development and marketing of services
(2) Personal information obtained from translators, proofreaders, freelancers and other business partners
・ To contact the applicant for business purposes such as screening, registration and information management
・ To provide translation and proofreading services, to enter into contracts and to perform other contractual obligations
・ For tax processing and other necessary procedures
(3) Purpose of use of personal information obtained from employees and their families
・ To comply with laws and regulations and manage employment appropriately
・ To perform various procedures necessary for business and communication, etc.
3 Specific Personal Information Protection Policy
Personal numbers and information that includes personal numbers of employees and their dependents, freelancers who are our partners, etc. (hereinafter collectively referred to as “Specified Personal Information, etc.”) will be managed in accordance with the following policy.
(1) Compliance with Laws and Regulations
In managing Specified Personal Information etc., the Company will comply with the “Number Law” and related laws, regulations, guidelines, etc.
(2) Restrictions on acquisition, use and provision
The Company will not acquire, use, or provide specific personal information, etc., except to the extent necessary for affairs stipulated by law.
(3) Safety management measures
The Company will position Specified Personal Information, etc. as one of the most important pieces of information, manage it appropriately and establish a management system for it within the company. The scope of access to Specified Personal Information, etc. shall be limited to the minimum necessary for business execution. Specified Personal Information, etc. will be promptly disposed of once the purpose of use is achieved.
(4) Complaints and consultations
Complaints and consultations regarding specific personal information, etc. are accepted at the Personal Information Management Desk.
4 Provision of Personal Information to Third Parties
The Company will not provide personal information to third parties without the consent of the individual concerned, except when the law requires it be treated as an exception. The information will be provided only with the consent of the individual concerned after specifying the content and recipient of the information to be provided.
In the event that the Company shares personal data with a specific third party, it will directly notify the individual that the personal data will be shared with the specific party, the items, scope and purpose of use of personal data and the name of the party responsible for the management of the personal data.
5 Disclosure of Personal Information
In accordance with the Personal Information Protection Law, the Company complies with requests for notification of the purpose of use of personal data and its disclosure, correction, addition or deletion of personal data, cessation of use or deletion, as well as cessation of its provision to third parties (hereinafter collectively referred to as “requests for disclosure, etc.”).
To request disclosure of your personal information, please send your request by postal mail to the Personal Information Inquiry Desk below, along with a document that verifies your identity (driver’s license, passport, health insurance certificate, resident certificate, copy of seal registration certificate, etc.) and a postal fee (624 yen in postage stamps). If the request is made by a delegate, please enclose a letter of attorney in addition to the documents above that can verify the identity of the person.
After verification, the Company will notify you of our response to your request for disclosure of personal information in writing by postal mail to the address of the individual or his/her representative. In addition, if the Company decides against disclosing the information for legitimate reasons, it will notify you by postal mail stating them.
6 Personal Information Management Desk
For inquiries regarding the management of personal information, please contact the following desk.
Personal Information Management Desk, Umi Co., Ltd.
Phone: 03 – 6890 -8333 (Reception hours Weekdays 10：00-17：00)